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Schedulers, office and accounts

Book the crews and bill the work

Schedule people and plant with the checks done for you, then turn approved time into invoices.
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In ProTTM

What you can do

  • Drag people, TMAs and equipment onto the schedule board, with holding rows for unassigned work, site checks and pre-warning.
  • Double bookings, leave, tickets, fatigue limits and vehicle compliance checked as you book.
  • An email address per task, so job correspondence lands on the job.
  • Approved, unbilled work grouped by client, with a countdown to your billing run.
  • Invoice lines priced from each client's rate card, synced to your accounting software, with payments synced back.
  • Payroll export as a CSV for Xero Payroll or other payroll systems.
Schedule: crews and holding rows by day, with site checks, unfilled slots and conflict flags

Screens show the real app with fictional demo data.

Features

The parts you'll use most

  • Scheduling & crews

    People and vehicles by day, with clashes, tickets, leave and fatigue checked as you book.

  • Tasks & job inbox

    Every shift, email, hour and invoice line for a job stays on one record.

  • Invoicing & accounting

    Approved time and hire priced from your rate cards, synced to your accounting software, with payments synced back.

Questions

Common questions

Does it work with my accounting software?

Xero today, with more accounting integrations planned. Connect your Xero organisation in Admin. Clients become Xero contacts. Approved invoices and credit notes go to Xero as drafts or approved, your choice. Payments sync back every hour, or immediately with Xero's webhook.

Each work type maps to a Xero account and item code. Tax rates such as GST, zero-rated and exempt map to Xero's tax types.

Does ProTTM email invoices and quotes to our clients?

No. Download the PDF and send it yourself, then mark it as sent. Or switch on Xero's invoice email so Xero sends approved invoices.

ProTTM only sends account emails: invitations, password resets, email confirmations and sign-in links.

Does it do payroll?

It prepares it. Approved timesheets export as a CSV for Xero Payroll, or a general CSV for other payroll systems. ProTTM doesn't calculate PAYE or pay staff.

All questions

Other roles

The rest of the team

Try it with your own jobs

Try ProTTM free for 30 days on your own company account. No card needed.
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