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Timesheets & payroll

Timesheets filled from the bookings

Time comes from bookings and the field app, is approved once, then goes to payroll and invoicing.
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What it solves

Enter hours once, approve them once

Re-typing hours from paper and texts into payroll and invoices takes hours each pay period. Every mistake costs the crew or the client.

  • Hours are entered twice: once for pay, once for the invoice.
  • A shift that ran three hours over the booking goes unnoticed.
  • Unapproved time ends up on invoices.
Field app shift view: start shift, and the checks to complete before starting and finishing

Crews start and finish their shift in the field app, and their timesheet fills from it.Screens show the real app with fictional demo data.

How it works

Step by step

  1. Fill from the bookings

    Each person's week fills from their bookings and their clock-on and clock-off in the field app. Design hours are logged by work type.

  2. Check and submit

    Lines that differ from the booked shift by more than your tolerance are flagged. The person adds anything missing and submits.

  3. Approve in one step

    The operations manager approves timesheets, in bulk if needed, or returns them with a note. Changes made during review need a reason.

  4. Lock and export

    Accounts can lock approved periods and export payroll. Only approved time can be invoiced or exported.

See it work

Watch it in the real app

A short recording with fictional demo data. No sound.
From approved time to an invoice: a still from the demo video
From approved time to an invoice. Timesheets approved, then the approved work collected in Ready to invoice and turned into an invoice priced from the client's rate card.

Key capabilities

What it does

  • Work types, such as STMS + Vehicle, TTM Worker, TMA + Driver and TMP Design (NZGTTM), set the pay and charge rates.
  • Weekly, fortnightly or monthly pay periods.
  • Pay items and overtime rules set in Admin.
  • Payroll export as a CSV for Xero Payroll, or a general CSV for other payroll systems.
  • Add, change and approve time from inside a task.
  • Leave requests and approvals.
  • A timesheet exceptions report for hours that differ from the booked shift.

Good to know: ProTTM prepares payroll for your payroll system. It doesn't calculate PAYE or pay staff.

Questions

Common questions

Does it do payroll?

It prepares it. Approved timesheets export as a CSV for Xero Payroll, or a general CSV for other payroll systems. ProTTM doesn't calculate PAYE or pay staff.

What about past jobs, timesheets and invoices?

They aren't imported. Keep your current system's records for reference and start new work in ProTTM from a date you choose. Clients, locations, people and fleet come across, so new work has what it needs.

All questions

On the same job

Works with

  • Invoicing & accounting

    Approved time and hire priced from your rate cards, synced to your accounting software, with payments synced back.

  • Field app (offline)

    Shifts, plans, forms, photos and time on the phone, synced when coverage returns.

  • Scheduling & crews

    People and vehicles by day, with clashes, tickets, leave and fatigue checked as you book.

See it with your own jobs

We'll take you through a job from TMP request to invoice in the real app.
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